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Many of our tasks
and duties, such as creative thinking, strategies, ideas… do not necessarily
take our time – but they take up a lot of room in our brain.
What does this
mean?
When we have
multiple tasks in mind, we lack the mind space to actually focus on any of
them.
This causes us to
feel overwhelmed, stressed, and slowly discouraged to work on important tasks.
But when you have
external storage for ideas, your brain is no longer clogged by future or past
to-dos.
This leaves you a clear
headspace for what you should do right now.
When your mind is
clear, you are calm, focused, present – and able to maintain your highest level
of awareness.
In the age of
constant flow of information, GTD is not just about getting things done, but
meaningfully engaged with what you do.
What’s great about
GTD is that it’s flexible and suitable for any kind of workflow. It doesn’t matter
what tools you use, as long as they allow you to go through the following
steps.
The 5 steps of GTD workflow
1 Capture
everything that has your attention: To-do’s, ideas, recurring tasks… You can use pen and paper, a to-do app, or anything that helps you stay organized. Capture everything so you don’t have to think about it until it’s time to do itagain.
2 Clarify
what you have to do: Break down your ideas into actionable steps so there isno barrier in doing the task. If the action can be done right away, get it done immediately!
3 Organize
your clarified items: Organize these items by category and priority. Assign due dates, set reminders so you will follow up on them.
4 Review
your system regularly: Reflect on your to do list! Look over what your next actionshould be. If you have clarified your list correctly, you should be able topick upcoming tasks accordingly and efficiently. If a task is still vague inthe actions you can take, break it down further. Then give your list anin-depth review to see where you’re making progress, where you need to adjust priorities and how it’s working for you.
5 Engage
and get working! Your system is now set up and your tasks have been broken down in manageable ‘chunks’ with varying priority. You can now comfortably engage with the world knowing all your commitments and knowing what you’re doing right now is the best thing to do.
